CANCELED as of 8/1/2019
We received so many good questions and feel we need to take the time to gather more information. A new RFP request and timeline will be posted soon.
Request for Proposals for Internet and Telecommunication Improvements
Scott County Fiscal Court
The Scott County Fiscal Court (County) requests proposals for a turnkey project to connect all County Buildings and Offices onto a common network (LAN/WAN). The goal is to provide broadband access to all County computers and connect them to a predetermined off-site data center. The County would also like to have a single Voice Over Internet Protocol (VOIP) system for all phones throughout the county.
Bid on all or any part.
Bid #1 – The County seeks to connect 15 County buildings with (direct access or dedicated access) to the predetermined data center with a minimum speed of 20mb x 5mb for each location. Ensure each location has a minimum of CAT 5e wiring at location, POE Plus switches, wifi access point at each. Port density will vary for each location and will be shared at the pre-proposal meeting on July 19th .
Bid #2 – VoIP phone system and software for app. 180 phones throughout 15 locations, connectivity through SIP and/or PRI trunks that will be hosted at off-site datacenter. Standard features, voicemail, caller ID, automated attendant, call forwarding, ect.
Information related to the project with list of building locations can be downloaded at www.scottky.com/RFP. ( building locations are below)
All documents must be SEALED and MARKED ON THE OUTSIDE “REQUEST FOR PROPOSAL Scott County Internet and Telecommunications Improvements”. Submittals in excess of 20 single-sided pages will not be considered. The review committee reserves the right to evaluate the responses submitted, to waive any informalities and irregularities therein, or to reject any or all submittals should it be deemed in the best interest of the Fiscal Court.
Contractors and consultants desiring to provide these services should submit FIVE copies of their Proposal to:
Judge Joe Pat Covington
101 East Main St, Suite 201
Georgetown, KY 40324
Electronic submission of Proposals will not be accepted.
A pre-proposal meeting to answer questions and discuss details of the requirement will be conducted on July 19, 2019 9:00am at the Scott County Courthouse 101 East Main St. Georgetown Ky 40324
Statement of Qualifications and Proposals must be received by 2:00 PM local time on August 5th, 2019.
Questions concerning this RFP should be addressed to Chip Clark BGADD, IT Project Manager by calling (859) 269-8021; TDD for the hearing impaired (800) 648-6057 (voice); (800) 648-6056 (TTY) or email at email@example.com .
Questions and answers from the pre-bid meeting held 7/19/2019
Q. What is the address where the data center is located?
A. 560 S. Keeneland Dr, Richmond, KY 40475
Q. Will a separate firewall be located at the data center and be provided by Madison County?
A. Yes, some form of a Sophos XG Device
Q. What applications would be run on the server?
A. Document management system, file server, VOIP system server
Q. How many simultaneous inbound/outbound should the phone system be able to handle? How many concurrent voicemail access and auto attendant, should the system need to provide?
A. 46 simultaneous inbound/outbound calls and 50 concurrent voicemail/auto-attendant access
Q. Does Scott County desire a redundant backup connection to Madison County?
Q. Is there a need for data encryption through the network?
A. Yes, communication will need data encryption
Q. Does the County require phone system training for staff?
Q. Are gigabit phones required?
A. No, they are not a requirement
Q. Does the County want guest WIFI at the courthouse?
Q. What type of cabling currently exists and is there current connectivity between each location?
A. If network cable exists at all, it is mostly CAT5. There is currently no connectivity between each location.
Any additional questions can be emailed to Chip Clark firstname.lastname@example.org. Email will be the only form of communication during the RFP process. Those questions and answers will be posted here as they come in.